Q: What are the fees for the conference, and what are they for?

A: Here is a link to a document that explains the fees

http://www.ipam.ucla.edu/programs/registration_fees.asp?pc=aip2003

Q: How can I pay for the registration fees?

A: Registration fees can be paid over the phone, online or via fax. We accept Visa, Mastercard and Discover. We also accept checks made out to the UC Regents. You may call the main IPAM line at (310) 825-4755 to submit your credit card information. Or you may send fax payments to IPAM at (310) 825-4756. Please make sure you indicate your conference category.

Q: Can you tell me the A/V requirements for the conference?

A: We are requiring that speakers who wish to make a presentation with a data projector (also called "beamer") bring the presentation on their laptops "ready to go". Do not bring the presentation on a storage medium such as a floppy, cd, or zip disk. The schedule is very tight and there is no time for technical problems that can occur trying to get materials onto a laptop. There are also six simultaneous minisymposiums that would make technical problems difficult to solve. We also STRONGLY recommend that you bring your presentation on transparencies as a backup in case of technical problems.

Q: What A/V equipment is available.

A: There will be a data projector ("beamer") and an overhead projector available in each of the lecture rooms.

Q: Will there be a slide projector available?

A: No, there will not be a slide projector readily available

Q: Will there be chalk/white boards in lecture rooms?

A: Yes, there will be a chalkboard (but not a white board) available in each lecture room.

Q: Will there be a laptop available

A: No, there will NOT be a laptop available for use as there are many simultaneous presentations. If you wish to use a laptop to make a presentation, please bring your own laptop with the presentation "ready to go"

Q: Is there internet connectivity at the conference center?

A: The conference center is planning for an future upgrade but currently internet access is very limited. There is one computer that can be used to access the internet but with so many guests, it may not be readily available.

Q: Can I reach the internet from my room?

A: There is one telephone jack per condolet and per single room. In order to "plug in" your laptop, you must disconnect the telephone and use the same jack. However, you cannot make long distance calls from your room unless you use a calling card or a toll free number. If you have an internet service that provides either of these features you can reach the internet, otherwise you can't.

Q: Can I make long distance calls from my room?

A: You can make long distance calls using either a calling card or a toll free number, otherwise you are limited to local calls. There is no mechanism to charge calls to your room.

Q: Will I be able to get materials copied at the conference center?

A: There is a copier but access is limited. Since its the copier for the business activites of the center, that work takes priority. Certainly large numbers could not be accomodated. If you wish to distribute materials at your minisymposium it would be a good idea to bring enough copies with you.

Q: What is the address for the Conference Center?

UCLA Conference Center at Lake Arrowhead
850 Willow Creek Road
Lake Arrowhead, CA 92352
Phone (909) 337-2478
Fax (909) 337-1030

Q: Is there a website for the conference center?

A: Yes, its http://www.uclaconferencecenter.com
You can get information on facilities, rooms, directions etc

Q: What are the directions to the conference center?

A: Please go to the website http://www.uclaconferencecenter.com
There is a link for directions.

Q: When does the Conference start and end?

A: Check in time at the Conference Center is 4pm on Sunday, May18, 2003. There will be buses picking up participants in Los Angeles at 2pm (see info below). Dinner is provided and there will be a reception Sunday night. The conference ends with lunch on Friday, May 23, 2003, after which there will be buses available to take participants to the airport. The buses will depart between 1:00 and 1:30.

Q: How do I get from Los Angeles to the Conference Center?

A: There will be buses from two pickup points in Los Angeles, the UCLA Faculty Center
(adjacent to the IPAM building) and the LAX Airport Hilton Hotel. Please be at either site at 1:30 pm to allow boarding time. The buses will depart from both points on Sunday, May 18th at 2:00 pm sharp. On Friday, May 23rd we will board the buses directly following lunch and expect to return to Los Angeles by approximately 4:30 pm. The delivery sites will be the same as the departure ones.

Q: How do I get to the Conference Center and/or back to the airport if I cannot travel on the bus?

A: The main options available are to 1) rent a car at the airport you arrive at (LAX or Ontario) or 2) Order a bus shuttle that will take you in either direction. Two such shuttles are Prime Time and Super Shuttle. Please be aware that you are responsible for making these reservations and paying any additional expenses incurred. Contact information for the two main shuttle services is:
SuperShuttle (310) 782-6600, (323) 775-6600, (213) 688-0444, or (714) 517-6600;www.supershuttle.com and Prime Time Shuttle (800) RED-VANS (733-8267) or (310) 342-7200; www.primetimeshuttle.com

Q: What do I do when I arrive at LAX?

A: You need to catch a hotel shuttle bus from the airport to the LAX Hilton Hotel (approximately 5-10 minutes from the airport). As you exit the baggage claim area to the street, cross the narrow street lane for passenger drop offs to the raised area that is used for shuttle and bus pickups. Go to the section for hotel shuttles, it is under an overhead red sign. Catch the shuttle for the Hilton Hotel (it will be clearly marked). They run on a very regular basis, approximately every 10-15 minutes. The shuttle is free. Take the shuttle to the Hilton and check in if you are staying overnight. If you are arriving on Sunday morning, May 18th, IPAM will have a staff member at a table in the main lobby to help you and answer questions. The staff person will be there at approximately noon. The Airport Hilton is the ONLY bus pickup place for the conference. Due to low demand, there will NO pickup on the UCLA campus. Please let us know by email ( aip2003@ipam.ucla.edu ) if this causes you difficulties.

Q: Can I stay extra nights at the conference center either before or after the conference?

A: No. The facility has a contract with IPAM for the length of the conference; it is not a hotel so you cannot “book” extra rooms. However, we have made arrangements with a hotel at the airport. Information on this is below.

Q: Where can I stay extra nights in Los Angeles if needed?

A: If you need to stay an extra night in Los Angeles, either before the conference starts or Friday, May 23rd, IPAM has secured a special rate of $89/night at the Los Angeles Airport Hilton (the same as the departure site). The address and phone number for the Hilton Los Angeles Airport are 5711 West Century Boulevard, Los Angeles, CA 90045 and Tel (310)-410-4000. Be sure to mention that you would like the IPAM/UCLA Conference rate of $89.

Q: Can an IPAM staff member make a reservation for me?

A: Due to the large number of visitors to IPAM, we are not able to make individual reservations for visitors. Please call the Hilton Hotel directly and let us know if you have any problems.

Q: What are the check in and check out times at the Conference Center?

A: CHECK IN time at Lake Arrowhead is Sunday, 4:00 pm and CHECK OUT time is 12:00 pm on Friday.

Q: How will my room be assigned?

A: Room assignments will be given upon check in at the desk.

Q: Are meals provided at the conference center?

A: All meals will be provided at the Lake Arrowhead Conference Center and are included in the registration fee.

Q: What are the meal times at the Conference Center?

A: Meal times are strictly followed.
Breakfast 8:00 - 9:00 am: Lunch 12:00 - 1:30 pm: Dinner 6:30 - 8:00 pm

Q: What will the weather be like there?

A: At this time of year, it is comfortable during the day but please note that temperatures, particularly at night, are cooler in the mountains.

Q: What is the schedule for the conference?

A: The schedule is currently being prepared, it will be posted on the website for the conference when its available.

Q: Abstracts: How long should they be and how should they be submitted?

A: There is no set length for the abstracts. Please submit them in plain text format and email them to aip2003@ipam.ucla.edu