Hotel Accommodation and Air Travel

If you are offered financial support and are not a US Citizen or Resident Alien, you must enter the country on the appropriate visa to be reimbursed for hotel and travel expenses. Similarly, if you will be on an H1-B visa at the time of the program, please let us know immediately since there are restrictions and arrangements must be made in advance with your visa sponsor. Please contact our visa coordinator for any visa related questions.

Accommodations:

IPAM has a room block at Hilgard House Hotel. In order to maintain this advantageous rate for all of our participants, we ask you to stay at this hotel if at all possible:

Hilgard House Hotel
927 Hilgard Avenue
Los Angeles, CA 90024
310-208-3945
Email: Reservations

Hilgard House is a short walk from IPAM and Westwood Village. They offer free parking for one car, excluding vans and SUVs. The UCLA rate is $129/night for single occupancy (about $147 with tax). Please identify yourself as an IPAM guest when you make your reservation. Rooms will be blocked until October 8, 2007.

You may also consult IPAM's hotel page for other hotels near campus.

Airline Travel:

Please note the following guidelines for your travel reimbursement. Federal regulations require that travelers must book and ticket their flight through a US carrier. This means that your flight must either be on a US airline, or if operated by a foreign airline the ticket must be issued by a US airline partner. Subject to this requirement, you should endeavor to obtain the best direct route, economy, round trip fare. If you are unable to find a ticket at an appropriate price, please contact us before booking. Information on our policies and guidelines for visas, travel, and reimbursements is on our website. We strongly suggest you review this information as needed.

If you need assistance with your travel arrangements you can contact the UCLA Travel Office at (800) 235-UCLA or visit their website.