Hotel Accommodation and Air Travel

If you are offered financial support and are not a US Citizen or Resident Alien, you must enter the country on the appropriate visa to be reimbursed for hotel and travel expenses. Similarly, if you will be on an H1-B visa at the time of the program, please let us know immediately since there are restrictions and arrangements must be made in advance with your visa sponsor. Please contact visa@ipam.ucla.edu for any visa related questions.

Accommodations:

Participants: MBI Summer School funded participants will be housed in Sunset Village, an on-campus facility within walking distance of IPAM. Each person will have a private bedroom with one bathroom for two rooms. (Shared rooms may be arranged upon request.) Sunset Village rooms feature twin beds, air-conditioning, a television with cable access, telephones (local service only), a bathroom shared with the next room, and Ethernet. The contract also includes dinner every day beginning Sunday, July 13, served at the closest dining hall.

Check-in begins at 4:00 pm on Sunday, July 13. Rooms are available through Saturday, July 26, when you must check out by 11:00 am. A parking permit for the duration of the program is about $80.00. More information will be provided to successful applicants.

Speakers: MBI summer school speakers who will not be in attendance the full two weeks are advised to reserve a room at the Hilgard House, where we have requested a block of rooms. The rate is $134/night plus tax; parking for one car per room (excluding vans and SUVs) is free. The hotel is within walking distance of IPAM and Westwood Village business district. Identify yourself as an IPAM-MBI guest when you make your reservation. Please refer to your invitation letter for further instructions.

Hilgard House Hotel
927 Hilgard Avenue
Los Angeles, CA 90024
310-208-3945
Email: Reservations

Others: Participants without IPAM funding are welcome to reserve a room at Hilgard House (see instructions and more information above) or any of the hotels listed on IPAM’s hotel page. UCLA Guest House, Tiverton House, Claremont Hotel, and Royal Palace Westwood are all within walking distance of IPAM.

Airline Travel:
Please note the following guidelines for your travel reimbursement. Federal regulations require that travelers must book and ticket their flight through a U.S. carrier. This means that your flight must either be on a US airline, or if operated by a foreign airline the ticket must be issued by a US airline partner. Subject to this requirement, you should endeavor to obtain the best direct route, economy, round trip fare. If you are unable to find a ticket at an appropriate price, contact us at travel@ipam.ucla.edu before booking. Information on our policies and guidelines for visas, travel, and reimbursements is on our website at: http://www.ipam.ucla.edu/s/policies.aspx. We strongly suggest you review this information as needed.

If you need assistance with your travel arrangements you can contact the UCLA Travel Office at (800) 235-UCLA or visit their website.