Resident’s Guide

This guide is intended for the use of long program participants who are visiting IPAM for up to three months, but other visitors may find the information helpful as well. If you don’t see the answer to your question on this page, please consult the Program Manager for your program.

BUILDING POLICIES AND PROCEDURES

As much as possible, please refer general questions to the Program Manager assigned to your program. The program staff occupies suite 1158. See the staff directory for contact information.

Alcohol: Please do not consume or store alcohol in the IPAM building unless it is part of an official IPAM event.

Appliances: Small electrical appliances, such as coffee makers, irons, hot plates, small refrigerators, or other such appliances are not allowed in offices. The building's electrical system was not designed to accommodate them.

Bicycles: If you bring your bicycle into the building, please keep it in your office. There are bike racks located on either side of the building. Secure bicycle lockers also available at Lot 2. Ask your Program Manager for more information.

Bulletin Boards: There are several general purpose bulletin boards in IPAM; please talk to your Program Manager if you would like to post something.

Check in Procedure: There will typically be an orientation session for new visitors during the first week of a long program. Latecomers will meet with the Program Manager upon arrival.

Check out Procedure: At the conclusion of your stay at IPAM, please return your key and notify the Program Manager of your departure. We also ask that you please make sure to empty your own desk waste bins into the composting, recycling, or landfill bins located in the lobby and kitchen.

Copier Usage: All long program participants will be provided with a code for the copier, which is located in the hallway next to the kitchen. This copier also serves as a printer, scanner and fax machine. Please go to a private retailer for large-scale copying.

Dress Code: There is no dress code other than to please wear shoes outside of your own office.

Drug Free Workplace: IPAM strongly endorses the University position on drugs in the workplace and a zero tolerance policy is in effect at all times.

Keys: Residents will be issued a key to their office when they arrive. The finance office will refund the $10 deposit when you return the key.

Kitchen: You are welcome to use the refrigerator and the microwave in the kitchen. Please put your name on any items you place in the refrigerator; it will be cleaned out periodically, and items that are not labeled will be discarded. Please be considerate of other users and clean up after yourself. If you use the microwave, please wipe up your spills.

Mail: Mail is delivered daily to the administrative suite (1158) in the morning. UPS and Fed-Ex deliver packages to the IPAM administrative suite at any time. Please take outgoing mail to the post office in Ackerman Student Union, level A.

Office Hours: IPAM’s administrative offices are open from 8:00 am to 5:00 pm on weekdays.

Parking Permits: Please see the Parking Coordinator (finance office) to inquire about monthly parking permits. For parking during workshops or other events, please ask in advance for instructions and information.

Phones and Phone Usage: A few of the offices have phones. The phone number appears on the button on the bottom right corner of the base. It is equipped for local service only. If you do not have a phone in your office, you may use the phone in the kitchen for local calls. For long distance and international calls, please use a calling card.

Recycling and Composting: IPAM offers both recycling and composting, and asks its visitors to help us work towards zero waste. You will find several recycling (blue) and composting (green) bins throughout IPAM’s lobby. There are two, light blue recycling bins specifically for white paper. Although most items can be recycled or composted, there is one bin for landfill located in the kitchen. Please follow the instructions on the signs, and ask a Program Manager if you need assistance.

Repairs and Maintenance: Please notify a staff member if you have any problems with heating, air conditioning, leaks, ants, or phones. We will do our best to address the situation, or call for service.

Room Reservations: Please see your Program Manager to reserve the lecture hall, classroom, or conference room.

Schedule: Detailed schedules for each workshop are posted on the program's web page a week or more prior to the start of a workshop. A schedule of seminars and other activities between workshops will be sent to you by email and posted on the long program webpage.

Smoking: UCLA campus is tobacco free. Please ask your Program Manager where you are permitted to smoke.

Supplies: Residents will be provided with basic office supplies upon their arrival at IPAM. Supplies such as paper clips, staples, envelopes, and file folders can be found on the shelves of the storage room; please help yourself. Items that we do not have in stock can be purchased in the campus book store in Ackerman Student Union.